PHIPA & HIPAA Privacy Notice – Sam’s Virtual Studio

Effective Date: August 2025

At Sam’s Virtual Studio, we understand that some clients may be healthcare providers and that their data, or the data of their clients, may be protected under Canadian PHIPA (Personal Health Information Protection Act) or U.S. HIPAA (Health Insurance Portability and Accountability Act).

1. PHIPA Compliance (Canada)

  • We respect and safeguard personal health information collected from Ontario clients.

  • Any personal health information shared with us for administrative or virtual assistant services will be handled confidentially and securely.

  • Information is collected only to provide agreed-upon services and will not be used or disclosed without consent, except as required by law.

  • We follow reasonable administrative, technical, and physical safeguards to protect health information.

2. HIPAA Compliance (U.S.)

  • For U.S.-based clients, we acknowledge the protections required under HIPAA for any Protected Health Information (PHI).

  • Any PHI received for virtual assistant services is treated as confidential and secure, and we implement appropriate safeguards to prevent unauthorized access or disclosure.

  • We will only use or disclose PHI for purposes authorized by the client or required by law.

3. General Best Practices

  • All client data is stored securely using password-protected accounts and approved third-party tools (e.g., Mailchimp, Google Workspace).

  • We limit access to sensitive information to necessary personnel only.

  • Clients are responsible for obtaining any required Business Associate Agreements (BAAs) for HIPAA compliance when working with us.

4. Questions or Concerns

If you have questions about how your or your clients’ health information is handled, please contact us:

Email: hello@samsvirtualstudio.ca
Website: www.samsvirtualstudio.ca